Main job purpose

Provide a professional front-desk and administration service in the Jersey office.

Key responsibilities

Reception

·       Ensure reception areas are open and manned from 0830 to 1715. When external visitors are on site before 8:30 or after 17:15 there will be a requirement to be present.

·       Extend a friendly welcome to clients (internal and external).

·       Act as a proactive point of reference to clients, providing assistance, information and ensuring their comfort.

·       Arrange client transportation upon request.

·       Maintain a register of all persons (non-staff) entering and leaving the business.

·       Answer the phone and make reservations, take and distribute messages or mail and redirect calls.

·       Receive and sort all special post, arranging courier deliveries as requested.

·       Manage the issuance of temporary visitor passes and maintain a register of cards issued.

·       Arrange taxi bookings and maintain a register of requested transfers.

·       Undertake photocopying and printing for clients upon request from management.

Meeting Rooms

·       Manage room bookings for all client rooms.

·       Ensure that client meeting rooms are kept neat and presentable for visitors.

·       Provide basic catering services to meetings with external guests (water, tea, coffee, biscuits)

·       Liaise with external suppliers for the provision of catering where required.

·       Understand how to use the audio-visual equipment and common troubleshooting.

·       Ensure that all kitchen areas and client rooms are well stocked.

Brand and Communications support

·       Support the preparation of external presentation material and client due diligence visits; collating documents, enhancing the look and feel, and ensuring quality of the end product is within corporate guidelines.

·       Maintain our external and internal websites, ensuring content remains in brand and current.

·       Prepare internal communications, using the correct templates and formats, to keep the wider business informed of noteworthy events such as organisation changes, technology changes and sponsorship events.

External Communications

·       Monitor the use of social media to represent the activity in the Channel Islands, working with the Leadership Team to ensure regular posts in LinkedIn.

·       Work with HR to ensure recruitment and promotions are publicised in accordance with corporate guidelines and regional Marketing sign-off.

Technical skills

Essential requirements

·       Good telephone manner

·       Smart appearance

·       Good verbal communication skills

·       Experience in managing intranet sites

·       Experience in preparing external presentation material

Desired requirements

·       Excellent working knowledge of MS Word, Excel and PowerPoint

·       Good knowledge of the company and staff

Personal style

·       Communication skills

·       Organisational skills

·       Client focus

·       Teamwork

·       Proactivity

·       Accurate and reliable

·       Enjoys a varied and busy workplace

Part-time / job share applications will also be considered.

Business Implementation are responsible for all operational aspects of on-boarding, re-certification and off-boarding of all new and existing clients and investors. The department consists of Account Life Cycle (Client Data Management), On-Boarding & Regulatory Reporting (Client Implementation), Investor Due Diligence (Investor On-boarding and Recertifications) and Client Due Diligence (Client On-Boarding and Recertifications). The Client and Investor Due Diligence Teams are primarily responsible for collating AML / KYC documents to facilitate the re-certification of Clients and Investors, along with Transfer of Interest and Trigger Events. The teams also support the wider remit assisting and supporting with the client and investor on-boarding process. The Business Implementation business line is undergoing a period of transformation, working towards digitalization, introducing new systems and methods of working to streamline existing processes and deliver efficiencies.
The Investor KYC & Due Diligence Manager will work in close collaboration with Head of KYC and Due Diligence who has overall responsibility for Client and Investor AML Due Diligence. The role holder will have management of the day-to-day activities of the Investor team, including but not limited to investor on-boarding, recertification, trigger events and reporting, along with supporting the wider team to ensure deadlines are adhered to and work is completed and presented to a high standard.
Business Implementation are responsible for all operational aspects of on-boarding, re-certification and off-boarding of all new and existing clients and investors. The department consists of Account Life Cycle (Client Data Management), On-Boarding & Regulatory Reporting (Client Implementation), Investor Due Diligence (Investor On-boarding and Recertifications) and Client Due Diligence (Client On-Boarding and Recertifications). The Client and Investor Due Diligence Teams are primarily responsible for collating AML / KYC documents to facilitate the re-certification of Clients and Investors, along with Transfer of Interest and Trigger Events. The teams also support the wider remit assisting and supporting with the client and investor on-boarding process. The Business Implementation business line is undergoing a period of transformation, working towards digitalization, introducing new systems and methods of working to streamline existing processes and deliver efficiencies.
The Senior KYC Analyst will work in close collaboration with the Investor KYC / Due Diligence Manager to progress with the KYC onboarding, recertification and trigger events for investors, supporting the wider team to ensure deadlines are adhered to and work is completed and presented to a high standard. The role holder will be a key contact person on KYC due diligence matters.

The role sits within the Investor Relations Team. The primary responsibility is to work as part of the investor services team to ensure timely response to investor queries, maintaining the integrity of data and record keeping within our core systems (eFront FIA, Intralinks).

The role involves liaising directly with the Client, Investors and their representatives, in addition to working directly with the Fund Administration team, and the KYC/CDD teams in Luxembourg, Jersey, Guernsey and other Operational teams within Securities Services as required.

The role will also include ensuring all investor static data change requests are completed efficiently and accurately within business and client service level agreements.

Accounting experience would also be desirable in order to coordinate and assist the teams with investor correspondence relating to technical accounting queries across the Private Capital book of business including debt, mezzanine, secondaries and other private capital funds covering a broad range of asset classes.

To work as part of the Fund Accounting team at BNP Paribas S.A., Jersey Branch, providing fund valuation and accounting services to private capital funds and underlying private capital fund vehicles ensuring that they are fully compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject.

Ensuring that the provision of fund accounting services are aligned with the client SLAs, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Requirements:
  • ACCA qualified or equivalent
  • 3+ years fund accounting experience or Big 4 audit background
  • Experience servicing PE clients
To work as part of the Fund Administration team at BNP Paribas S.A., Jersey Branch, providing Private Capital fund administration, corporate services and investor services to private capital funds and underlying fund vehicles, ensuring they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.
Requirements:
Prior experience in PE fund administration.
Interest to study towards a a relevant industry qualification such as CGI.
o be responsible for the set-up/on-boarding and subsequent ongoing accounting of Private Capital funds at BNP Paribas S.A., Jersey Branch, ensuring that they are fully compliant with relevant legal and regulatory requirements, fund documentation and applicable accounting standards. To be a Private Capital specialist for the Fund Services business and be responsible for the fund valuation, investor reporting and accounting services provided to the client.

Requirements:
Excellent working knowledge of fund accounting practices and standards, particularly IFRS, UK GAAP and US GAAP.
Excellent working knowledge of fund structures, fund cash flows and various types of PE transactions.

To fulfil the role of Company Secretary at BNP Paribas S.A., Jersey Branch, to a selection of fund entities.

Key Responsibilities:

Act as Company Secretary to a portfolio of fund boards.
Provide regulatory and procedural guidance to the boards on company related matters.
Review changes in legislation and Corporate Governance, disseminate implications to the team and assist with procedural changes.
Assist with team projects/initiatives.

Requirements:


Ideally hold the CGI qualification or be working towards an industry relevant professional qualification.
At least 2 years relevant industry experience. 

To work as part of the Fund Accounting team at BNP Paribas S.A., Jersey Branch, providing fund valuation and accounting services to private capital funds and underlying private capital fund vehicles ensuring that they are fully compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject. Ensuring that the provision of fund accounting services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.
Requirements:

Part-qualified ACCA or equivalent.
2+ years fund accounting experience or Big 4 audit background.
Experience servicing PE clients.
To work as part of the Fund Accounting team at BNP Paribas S.A, Jersey Branch, providing fund valuation and accounting services to Private Capital funds and underlying private capital fund vehicles ensuring that they are fully compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject.
Requirements:

Excellent working knowledge of various Private Capital fund structures (GP/LP/Feeder) and the accounting required for these structures.
Excellent knowledge of UK GAAP/US GAAP/IFRS.
Understanding of Luxembourg GAAP and the Private Capital industry standards and regulations.