Department Summary

Business Implementation are responsible for all operational aspects of on-boarding, re-certification and off boarding of all new and existing clients and investors. The department consists of; Client Documentation & Account Life Cycle (Client Data Management), On-Boarding & Regulatory Reporting (Client Implementation) and Client Due Diligence (Client Recertifications).

The Client Due Diligence Team are primarily responsible for collating AML / KYC documents to facilitate the recertification of Clients and Investors, along with Transfer of Interest and Trigger Events. The team also support the wider remit assisting and supporting with the client on-boarding process and regulatory reporting requirements.  The Business Implementation business line is undergoing a period of transformation, working towards digitalization, introducing new systems and methods of working to streamline existing processes and deliver efficiencies.

Main Job Purpose 

The Senior KYC Analyst will work in close collaboration with the Head of KYC / Due Diligence to progress with the KYC onboarding, recertification and trigger events for clients and related parties, supporting the wider team to ensure deadlines are adhered to and work is completed and presented to a high standard. The role holder will be a key contact person on KYC due diligence matters.

Key Responsibilities – Day to day key responsibilities 

• Responsible for the KYC reviews to support the on boarding of new clients, new entities and related parties in accordance with agreed schedules, adhering to Group and local regulations whilst maintaining a positive client experience
• Undertaking client recertification’s in accordance with the BI schedule ensuring they are completed in a timely manner and to the highest standard providing the most efficient approach and client experience
• Processing of trigger events, liaising with the client or internal TDS or Fund Services Administration Team as applicable
• Ensure appropriate BNP Systems are updated, accurately and processed in a timely manner following notification of any changes 
• Ensure all key parties associated with accounts are subject to Vigilance, DJAAMs and any other relevant screening systems verification 
• Review and validate AML / KYC files prepared by other team members, performing 4eye checks ensuring CDD documentation and screening meets with BNPSS CI regulatory obligations, including FATCA & AEOI, as well as internal policies
• Support KYC reporting to management committees and controls 
• Support the oversight of any outsourced activity
• Develop and maintain strong relationships with internal and external stakeholders, with regards the re-certification requirements of clients
• Escalate to Manager any potential blocking points, concerns and issues in a timely manner participating in meetings with key stakeholders to progress and resolve any issues
• Manage the day-to-day e-mails received into the communal Hobart mailbox ensuring prompt responses / escalation as required  
• Record, track and resolve queries in relation to account maintenance, adhering to policies and procedures in place 
• Ensure sanction notifications are reviewed against our client and investor databases and screen shots are kept for an audit trail
• Contribute to on-going operational efficiency initiatives developed within the team to enable us to provide a more ‘streamlined’ service to both our internal and external clients 
• Keep up-to-date with regulatory changes
• Undertake all mandatory compliance training within deadlines specified
• Adhere to the Group’s Code of Conduct

Qualifications & Industry Experience 

• A minimum of 2/3 years due diligence experience in a similar environment 
• Experienced with various types of Funds and their underlying entities including Private Capital structures
• Comprehension of local regulatory standards 
• Holds or is working towards a professional qualification in AML /DD 
• An awareness of FATCA & AEOI 
• Has undertaken relevant AML / Sanctions training 

Business Skills – Essential Requirements 

Business Skills – Desired Requirements 

Transversal Skills – Essential

• Teamwork – Ability to work as part of a team, providing support, guidance and benefit of expertise to others to achieve common goals 
• Inspire Others – Acts as a role model for the Groups values
• Excellent interpersonal, organisation and communication skills
• Client and quality driven
• Ability to use initiative and judge when to escalate problems
• Ability to understand and respond effectively to client needs
• Self-motivated and goal oriented
• Flexible and positive attitude

Transversal Skills – Desired Skills 

Regulatory Requirements 

Main Job Purpose 

To work as part of the Fund Accounting team providing fund valuation and accounting services to Private Capital funds and underlying private capital fund vehicles ensuring that they are fully

compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject.

Ensuring that the provision of fund accounting services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Reporting to the Fund Accounting Manager.

CLIENT RELATIONSHIP AND COMMUNICATION

• Support your Manager in maintaining a high degree of client contact, assisting in ensuring that timely solutions are provided to all client queries
• Work closely with your client counterparts with a partnership approach to service delivery
• Support your Manager in coordinating client requirements  according to priority and arrangements held within the SLA, liaising with the client (where  appropriate) to manage expectations and ensure consistent and excellent service delivery

CLIENT SERVICE DELIVERY

• Provide input to the drafting of Service Level Agreements when onboarding new business, whilst also assisting with the required BAU related activities
• Assist with the review of relevant fund documentation and agreeing reporting templates with the client when on-boarding new business
• Prepare, review and analyse the monthly, quarterly, bi-annual and annual Financial Statements with supporting documentation under various accounting standards (i.e. IFRS, UK GAAP & US GAAP)
• Prepare and/or review monthly valuations, reconciliations of fund draw downs and distributions, accruals, expenses etc
• Review double entry bookkeeping in the accounting system
• Assist in the review of cash reconciliation and management for the Funds
• Prepare and/or review drawdown, equalisation and distribution calculations in accordance with the Fund documentation
• Prepare and/or review Fund investor capital statements as required
• Work with the Investor Relations and Fund  Administration teams to ensure the timely  and accurate release of investor reporting
• Prepare and/or Fund and investor IRR calculation as required
• Attend client and audit meetings as required in relation to the provision of Financial Statements to investors
• Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day-to-day accounting of the Fund and other custom reporting and projects for specific investor needs
• Liaise with internal and external auditors and assist with the year end/interim audit process via a monitored timetable and audit requirement list
  

TEAM MANAGEMENT

• Support your Manager in the supervision, training and management of more junior team members
• Ensure that any new joiners to your team have a positive onboarding experience
• Ensure compliance with all relevant internal processes, procedures and controls when discharging your Fund Accounting duties, using the appropriate system or platform in order to do so
• Provide input in relation to the review and monitoring of existing business process, procedures and checklists to maximise efficiency and productivity in the Private Capital Team
• Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures

Technical Skills – Essential Requirements 

• An excellent working knowledge of various Private Capital fund structures (GP/LP/Feeder) and the accounting required for these structures Excellent knowledge of US GAAP/UK GAAP/IFRS
• Good time management skills
• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
• Sound analytical and problem solving skills
• Good working knowledge of Microsoft Office Package with emphasis on Excel and Word

Technical Skills – Desired Requirements 

• Understanding of Luxembourg GAAP requirements
• Understanding of wider Private Capital industry standards and regulations

Qualifications & Industry Experience – Essential Requirements 

• Appropriate professional qualification in accountancy
• Experience within the finance industry with knowledge of accounts preparation or valuation in equity, debt and private capital funds

Qualifications & Industry Experience – Desired Requirements 

• Experience of working in a multi-national environment
• Experience of working to tight deadlines and capable of working independently

Personal Style – Essential Requirements

• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with  various parties both internal and external
• Organisational skills are key, with an ability to manage workload and to meet all deadlines
• Demonstrate motivation and ability to learn new applications and processes

Personal Style – Desired Requirements 

• Ability to work consistently to meet client deadlines

Regulatory Requirements 

• Complete a minimum of 25 hours CPD training per annum.

Main Job Purpose

The role involves working within the Fund Administration and Accounting team to provide private capital fund administration, corporate services, and investor services to private equity funds and their associated vehicles. This includes ensuring compliance with fund documentation, legal, and regulatory requirements.

The role will need to ensure that fund administration services are aligned with client SLA’s, meet all internal and external deadlines, and adhere to operational policies, procedures, and checklists. As part of this, the position also entails obtaining loan documentation, maintaining records, resolving asset-related issues promptly, and ensuring compliance, accurate record-keeping, and effective communication with clients and stakeholders.

The role reports to both the Fund Administration Manager and the Fund Accounting Manager.

Key Responsibilities

Portfolio Documentation and Record-Keeping 

• Obtain and maintain relevant loan documentation, including Facility Agreements, Bond Agreements, and Loan Notices
• Ensure accurate and detailed record-keeping for all portfolio-related activities 
• Capture and record instrument static data and transactions in FIA 
• Update the Asset Safekeeping register and maintain records for portfolio investments and associated investment vehicles in FIA
• Perform and review calculations related to the fund’s portfolio instruments, including accrued interest and projected interest, based on documents received from the client or the client’s legal team
• Perform basic calculations such as amortised cost / effective interest, accrued interest and capitalised interest 

Cash Flow Monitoring and Reconciliation 

• Monitor and reconcile all transactions related to investment transactions 
• Reconcile cash balances and transactions to ensure the integrity of record-keeping 
• Track loan and equity payments, manage payment schedules, and ensure timely and accurate processing of all transactions

Communication and Compliance 

• Liaise with internal and external parties, including BNP departments, loan/facility agents, and the client/client’s legal team 
• Assist the client in ensuring transaction compliance and balance alignment with legal documentation and applicable fund documentation. 

Onboarding and Transaction Processing

• Get involved in the establishment of new loan investments and associated loan vehicles 
• Arrange for the settlement of investment operations and oversee the signing and distribution of investment documentation
• Assist in organizing board meetings in coordination with the company secretarial team 

Reporting 

Review of Investment Documentation 

• Assist the client in determining instrument classification (equity vs. debt) and identification of derivatives
• Summarize agreements in a working paper file, including an overview and analysis of key terms, considerations under accounting standards, and recommendations regarding instrument classification
• Review final signed documents to identify changes that affect initial classification and update the working paper file accordingly

From time to time, you may also be required to assist and work on ad hoc short-term tasks not detailed above. These will be discussed directly with you by management and resourced accordingly.

Technical Skills – Essential Requirements 

• An excellent working knowledge of various Private Capital fund structures (GP/LP/Feeder) and the accounting required for these structures
• Excellent knowledge of US GAAP/ UK GAAP/ IFRS
• Proper and effective administration skills
• Good time management skills
• Sound analytical and problem-solving skills
• Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word

Technical Skills – Desired Requirements 

• Good understanding of fund structures and fund cash flows
• Good understanding of the Private Capital industry
• Good understanding of Luxembourg GAAP requirements

Qualifications & Industry Experience – Essential Requirements 

Qualifications & Industry Experience – Desired Requirements 

Personal Style – Essential Requirements 

• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with various parties both internal and external
• Organisational skills are key, with an ability to manage workloads and to meet all deadlines
• Demonstrable motivation and ability to learn new applications and processes
• Good attention to detail

Personal Style – Desired Requirements 

Ability to work consistently to meet client deadlines

Regulatory Requirements

25 hours CPD required per annum

The main purpose of the OPC (Operational Permanent Control) team locally is to ensure the effective management of the group policies and procedures to maintain and enhance a robust risk and operational control framework with regard to the first line of defence. 

The Head of OPC and the OPC team collaborate locally and globally to manage the non-financial Risk and permanent control framework within the Channel Islands.   Their activities cover all operational risks listed in the Group risk libraries, which include but are not limited to fraud, outsourcing/shoring, conduct, IT, GDPR, compliance and breach of regulations.   

The post holder has line management responsibility for the resources employed within the OPC function.

Key responsibilities, include the effective implementation, stakeholder engagement, management and quality assurance relating to:

• All aspects of Procedure management (implementation, application, cascading)
• Identification, management and cascading of the risks through the Risk and Control Self-Assessment framework, in close collaboration with key stakeholders 
• Ensure the control plan is maintained and enhanced, and control results are reviewed and analysed by the management of the location and when relevant by operational teams / relevant stakeholders and that, according to the results, action plans are defined if needed locally. 
• Incident managed to include analysis, quality reviews and corrective measures that have to be implemented, jointly with the relevant stakeholders
• Contribute management information, KPIs and reporting to organized committees and meetings
• Lead a high performing OPC team that positively delivers against the department goals and local strategy
• As a manager, ensure full compliance with Conduct policies 

 Competencies

• Broad Operational Risk and Control Management experience and risk awareness
• High attention to detail and a strong commitment to quality control
• Effective stakeholder engagement
• Effective Time Management: Be able to work on multiple assignments and complete high-quality work against strict and competing deadlines, with timely updates to stakeholders
• Effective Communicator with excellent writing, reporting and verbal communication skills 
• Personal Conduct: demonstrates the highest levels of ethics, integrity and conduct
• Competent and positive people management skills, leading by example
• Effectively communicates and manages change; solution driven 
• A can-do attitude with a strong ability to work on own initiative
• Accountability – takes initiative and is accountable for their role
• Analytical ability, with some knowledge of Tableau/PowerBI reporting tools (or similar) a plus

Main Job Purpose 

• Transaction processing
• Account opening, closing and maintenance
• To deliver excellent service to a range of fund clients
• Risk Management

Key Responsibilities

• Prepare and process trades for a range of complex offshore funds in line with detailed controls and procedures 
• Prepare and process fund distributions to fund specific deadlines
• Resolve Client & Investor queries within agreed timeframes
• Maintain shareholder register and investor files
• Undertake investor account opening, closing and amendments in line with policies and procedures 
• Daily reconciliation of cash accounts
• Prepare audit requests
• Prepare Fund, Trustee, Client and Internal reporting
• Work in partnership with the clients to understand fund structures and their specific requirements
• Assist in the review of system developments, UAT testing and ad hoc projects
• Resolve client and investor queries within agreed timeframes
• Prepare and distribute shareholder statements and Investment Management reports
• Oversee and verify the FATCA and AEOI Investor classification and system set up
• Provide cover to enable job rotation and training
• Identify and report issues to the Manager immediately upon discovery

Technical Skills – Desired Requirements 

• Knowledge of Transfer Agency and industry practice to include Property Funds
• An understanding of the offshore funds compliance and regulatory regime
• Excellent knowledge of Microsoft applications including Excel, Word and One Note
• Experience in using MultiFonds TA or similar platform

Qualifications & Industry Experience – Desired Requirements

• Computer literacy across a variety of applications
• An understanding of the features of the different types of fund structures
• Ability to manage and mitigate risk 

Competencies – Desired Requirements

• A good team player is essential to be successful in this role.
• Ability to work well under pressure
• Excellent self management skills
• Ability to work on own initiative
• Excellent written and verbal communication skills
• Accuracy and attention to detail

Main Job Purpose

To work as part of the Fund Administration and Accounting team providing Private Capital fund administration and accounting services to private capital funds and underlying fund vehicles ensuring that they are fully compliant with the fund documentation, legal and regulatory requirements to which they are subject to, as well as fund valuation and accounting services.

Ensuring that the provision of fund accounting and administration services are aligned with the client SLA’s, all internal and external deadlines are understood and met, and all operational policies, procedures and checklists are followed.

Reporting to the Manager

Key Responsibilities 

Additional Job Requirements

Technical Skills – Essential Requirements 

• Proper and effective administration and accounting skills
• Good time management skills
• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
• Sound analytical and problem-solving skills
• Good working knowledge of Microsoft Office Package with emphasis on Excel and Word

Technical Skills – Desired Requirements 

• Basic understanding of fund structures and fund cash flows
• Basic understanding of the wider Private Capital industry

 

Qualifications & Industry Experience – Essential Requirements 

Qualifications & Industry Experience – Desired Requirements 

• Prior experience of Private Capital fund administration and fund accounts preparation.
• Experience of working in a multi-national environment.
• Experience of working to tight deadlines and capable of working independently.
• Aware of the necessity to attention to details.

Personal Style – Essential Requirements 

• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with various parties both internal and external
• Organised. The ability to manage workload and to meet all deadlines
• Demonstrate motivation and ability to learn new applications and processes
• Good attention to detail

Personal Style – Desired Requirements 

Regulatory Requirements

Main Job Purpose

Within Securities Services the Sales and Relationship Management team is key to ensuring the continued growth of the Channel Islands across both traditional (Global Custody, FDS, TDS and Fund Administration) and alternative (Private Capital) business lines.   There are two main elements to the role: 

• delivering against a local sales pipeline and ASC target as well as contributing to global, often transformational, deals.
• protecting and building strategic relationships with local and global clients, with accountability for local client P&L

The Head of Sales and Relationship Management is responsible for ensuring the Relationship Managers (RMs) and Sales Leads in Jersey and Guernsey are equipped to develop long-term client relationships in line with best practice and meet their sales targets, creating a dynamic team structure that encourages self-drive and ambition, whilst also ensuring up to date product knowledge and an understanding of local and global sales campaigns.  

The Head of Sales and Relationship Management must also ensure that the team comply with local governance and global reporting, including Business Acceptance committees. 

Key Responsibilities 

• Define local sales targets both upsell and new prospects and steer progress to those targets
• Work with regional and global sales leads and communities to ascertain contribution to deals where the Channel Islands is a booking location
• Monitor existing local relationships to ensure strong connectivity and sustained credibility 
• Support the team in fostering an inclusive client dialogue, promoting the one-bank approach and fostering the collaboration with FIC and MFS, to maximise cross-selling opportunities

• Ensure client strategies are properly documented, aligned with business strategy (relevant product mix to maximise client profitability) and client selectivity guidelines, leveraging PowerSales methodology, account plans and best practice: Conduct annual client reviews, covering strategy, risk, profitability.
• Identify where relevant the need for local sales campaigns and drive their execution
• Drive selective sales efforts with a view to maximise profitability and fully taking risks into account
• Ensure an effective, high performing and consistent deal management process, locally and across locations including global colleagues 
• Support client & business retention, with a view at minimising revenue losses and maximising profitability
• Steer local activity & performance (collective & individual) through standard KPIs & dashboards, ensuring high quality data in Client Vision
• Support the ongoing development of sales skills and competencies across the Channel Islands leadership team.
• Ensure full adhesion to:
  1. Compliance, Financial Security & Risks policies, such as KYC, AML, ABC
  2. Regulatory obligations
  3. Standard BP2S processes & procedures such as ESG assessments, pricing models (3P) and Business Acceptance Process (BAP)

Additional Job Requirements – Essential Requirements 

• Sales Planning
• Competitive analysis
• Marketing concepts
• People Management
• Client Management
• Risk Management
• Problem Solving
• Presentation Skills

Additional Job Requirements – Desired Requirements  

• Financial planning and strategy
• Language skills an advantage

Qualifications & Industry Experience – Essential Requirements

• Minimum five years’ experience in Securities Services Industry
• Minimum five years’ experience in a client development role
• Industry knowledge, particularly Investment operations

Qualifications & Industry Experience – Desired Requirements

• Experience in selling the following products:  Private Capital, TDS, Global Custodian and Fund Administration
• Experience with multi-jurisdictional deal teams

Personal Style – Essential Requirements 

• Lead from the front
• Results driven
• Excellent interpersonal and written/oral communication skills
• Ability to build long term relationships both internally and externally
• Persuasive negotiator
• Client and quality driven
• Able to lead and motivate
• Ability to work under own initiative
• Effective team player
• Adaptability to changing environments

Manager Conduct Responsibilities 

In a controlled risk environment and in alignment with the global strategy, managers must ensure full compliance with Conduct policies:

• Ensure Conduct governance is fully operational, as per standard guidelines: Conduct is a standard item at the agenda of management or team meetings, Conduct dilemma are well managed and documented, the escalation process is in place, Conduct responsibilities are delegated throughout the perimeter in charge.
• Be aware of the Conduct risks arising in the perimeter in charge and make sure that appropriate mitigating processes and controls are in place.
• Ensure Conduct principles are fully embedded in processes including people management processes (appraisal, promotion, mobility, recruitment, …).
• Develop understanding of Conduct principles by ensuring staff participation to awareness & training sessions.

Regulatory requirements

25 hours CPD required per annum. 

• Is the employee a “Principal Person – No
• Is the employee a “Key Person” – No
• Is the employee a “Senior Manager” – Yes

*according to the meanings given under Article 1(1) of the Financial Services Commission (Jersey) Law 19981 as supplemented by the Commission’s Notice designating “senior management functions” dated 12 January 2023 and effective 13 March 2023.

Main Job Purpose

To work as part of the Fund Accounting team providing fund valuation and accounting services to Private Capital funds and underlying private capital fund vehicles ensuring that they are fully compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject

Ensuring that the provision of fund accounting services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed

Reporting to the Fund Accounting Manager or Assistant Manager

Key Responsibilities 

Client Relationship and Communication

• Support your Manager in maintaining a high degree of client contact, assisting in ensuring that timely solutions are provided to all client queries

• Work closely with your client counterparts with a partnership approach to service delivery

• Support your Manager in coordinating client requirements according to priority and arrangements held within the SLA, liaising with the client (where appropriate) to manage expectations and ensure consistent and excellent service delivery

Key Service Delivery

• Provide input to the drafting of Service Level Agreements when on-boarding new business, whilst also assisting with the required BAU related activities

• Assist with the review of relevant fund documentation and agreeing reporting templates with the client when on-boarding new business

• Prepare and/or review the monthly, quarterly, bi-annual and annual Financial Statements with supporting documentation under various accounting standards (i.e. IFRS, UK GAAP & US GAAP)

• Prepare and/or review monthly valuations, reconciliations of fund draw downs and distributions, accruals, expenses etc.

• Review double entry bookkeeping in the accounting system

• Assist in the review of cash reconciliation and management for the Funds

• Prepare and/or review drawdown, equalisation and distribution calculations in accordance with the Fund documentation

• Prepare and/or review Fund investor capital statements as required

• Work with the Investor Relations and Fund Administration teams to ensure the timely and accurate release of investor reporting

• Where required, attend client and audit meetings as required in relation to the provision of Financial Statements to investors

• Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day accounting of the Fund and other custom reporting and projects for specific investor needs

• Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list

Team Management

• Support your Manager in the supervision and training of more junior team members

• Ensure that any new joiners to your team have a positive onboarding experience

• Ensure compliance with all relevant internal processes, procedures and controls when discharging your Fund Accounting duties, using the appropriate system or platform in order to do so

• Provide input in relation to the review and monitoring of existing business process, procedures and checklists to maximise efficiency and productivity in the Private Capital Team

• Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures

Technical Skills – Essential Requirements 

• An excellent working knowledge of various Private Capital fund structures (GP/LP/Feeder) and the accounting required for these structures

• Excellent knowledge of US GAAP/UK GAAP/IFRS

• Good time management skills

• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately

• Sound analytical and problem solving skills

• Good working knowledge of Microsoft Office Package with emphasis on Excel and Word

Technical Skills – Desired Requirements

• Understanding of Luxembourg GAAP requirements

• Understanding of wider Private Capital industry standards and regulations

Qualifications & Industry Experience – Essential Requirements 

• Appropriate professional qualification in accountancy

• Experience within the finance industry with knowledge of accounts preparation or valuation in equity, debt and private capital funds

Qualifications & Industry Experience – Desired Requirements 

• Experience of working in a multi-cultural environment

• Experience of working to tight deadlines and capable of working independently

Personal Style – Essential Requirements 

• To be a team player and to help and step in to assist other members of the team when required

• Good interpersonal and communication skills and able to deal with various parties both internal and external

• Organisational skills are key, with an ability to manage workload and to meet all deadlines

• Demonstrate motivation and ability to learn new applications and processes

Personal Style – Desired Requirements

 • Ability to work consistently to meet client deadlines

Regulatory

•  Complete a minimum of 25 hours CPD training per annum

Main Job Purpose 

To work as part of the Fund Administration team providing Private Capital fund administration,

corporate services and investor services to private capital funds and underlying fund vehicles

ensuring that they are fully compliant with fund documentation, legal and regulatory requirements

to which they are subject.

Ensuring that the provision of fund administration services are aligned with the client SLA’s, all

internal and external deadlines are understood and met and all operational policies,

procedures and checklists are followed.

Reporting to the Fund Administration Manager.

Key Responsibilities 

• Preparing fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors
• Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases
• Prepare payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
• Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details
• Assist in analysing investment proposals to ensure potential fund acquisition meet fund investment criteria
• Liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
• Upload invoices in BNPs proprietary workflow management system and maintain accurate data records
• Assist in execution of documents and ad hoc administrative client and investor requests
• Liaise with various external and internal parties in the day-to-day administration of the Fund and other custom reporting and projects for specific investor needs
• Assist the team with internal and external auditor requests and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
• Assist the Corporate Services team with the preparation of board packs as required for all scheduled and ad hoc board meetings
• Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team
• Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures
• Ensure compliance with all relevant internal processes, procedures and controls when discharging you Fund Administration duties, using the appropriate system or platform in order to do so.

Technical Skills – Essential Requirements 

• Proper and effective administration skills
•  Good time management skills
• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
•  Sound problem solving skills
• Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word.

Technical Skills – Desired Requirements 

• Good understanding of fund structures and fund cash flows
• Good understanding of the Private Capital industry

Qualifications & Industry Experience – Essential Requirements

Qualifications & Industry Experience – Desired Requirements

Personal Style – Essential Requirements

• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with various parties both internal and external
• Organisational skills are key, with an ability to manage workloads and to meet all deadlines
• Demonstrable motivation and ability to learn new applications and processes
• Good attention to detail

Personal Style – Desired Requirements

The main purpose of the OPC (Operational Permanent Control) team locally is to ensure the effective management of the group policies and procedures to maintain and enhance a robust risk and operational control framework with regard to the first line of defence. 

The Head of OPC and the OPC team collaborate locally and globally to manage the non-financial Risk and permanent control framework within the Channel Islands.   Their activities cover all operational risks listed in the Group risk libraries, which include but are not limited to fraud, outsourcing/shoring, conduct, IT, GDPR, compliance and breach of regulations.   

The post holder has line management responsibility for the resources employed within the OPC function.

Key responsibilities, include the effective implementation, stakeholder engagement, management and quality assurance relating to:

• All aspects of Procedure management (implementation, application, cascading)
• Identification, management and cascading of the risks through the Risk and Control Self-Assessment framework, in close collaboration with key stakeholders 
• Ensure the control plan is maintained and enhanced, and control results are reviewed and analysed by the management of the location and when relevant by operational teams / relevant stakeholders and that, according to the results, action plans are defined if needed locally. 
• Incident managed to include analysis, quality reviews and corrective measures that have to be implemented, jointly with the relevant stakeholders
• Contribute management information, KPIs and reporting to organized committees and meetings
• Lead a high performing OPC team that positively delivers against the department goals and local strategy
• As a manager, ensure full compliance with Conduct policies 

Competencies

• Broad Operational Risk and Control Management experience and risk awareness
• High attention to detail and a strong commitment to quality control
• Effective stakeholder engagement
• Effective Time Management: Be able to work on multiple assignments and complete high-quality work against strict and competing deadlines, with timely updates to stakeholders
• Effective Communicator with excellent writing, reporting and verbal communication skills 
• Personal Conduct: demonstrates the highest levels of ethics, integrity and conduct
• Competent and positive people management skills, leading by example
• Effectively communicates and manages change; solution driven 
• A can-do attitude with a strong ability to work on own initiative
• Accountability – takes initiative and is accountable for their role
• Analytical ability, with some knowledge of Tableau/PowerBI reporting tools (or similar) a plus