MAIN JOB PURPOSE:

To be responsible for the set-up / on-boarding and subsequent ongoing accounting of Private Capital funds, ensuring that they are fully compliant with relevant legal and regulatory requirements, fund documentation and applicable accounting standards.

To be a Private Capital specialist for the Fund Services business and be responsible for the fund valuation, investor reporting and accounting services provided to the client.

To ensure that the provision of accounting services are aligned with the client SLA’s, all internal and external deadlines are considered and met, and all operational policies, procedures and checklists are followed.

Report to the Associate Director, Private Capital

KEY RESPONSABILITIES:

Client Relationship and Communication

• Act as a key person for client contact, managing and ensuring that timely solutions are provided to all client queries
• Work closely with your client counterparts with a partnership approach to service delivery
• Work closely with your Associate Director to co-ordinate client requirements according to priority and arrangements held within the SLA, liaising with the client (where appropriate) to manage expectations and ensure consistent and excellent service delivery

Client Service Delivery

• When on-boarding new business, assist your Associate Director with drafting the Service Level Agreements incorporating measurable and meaningful KPI’s, whilst coordinating with the on-boarding team and assisting with the required BAU related activities
• Assist in preparation and agreeing accounting reporting templates with client
• Assist with the review of fund documentation and Business Acceptance Committee documentation pertaining to the launch of new funds and provide comments as necessary
• Oversee and be actively involved in the day-to-day servicing of Private Capital fund clients and to ensure the fund is operating in line with the Service Level Agreement
• Be proactive in escalating any issues with regards to service delivery expectations or procedural concerns to the Associate Director and/or Head of Team
• Supervise the accurate, efficient and timely delivery of all valuations, capital accounts, quarterly statements, annual financial statements and any other reports together with supporting schedules and/or working paper in line with the fund documentation and accounting standards
• Oversee the reconciliation process for cash, stock, shares/units in issued and ensure that all breaks identified are cleared on a timely basis and in accordance with agreed KPI
• Significant involvement with external parties related to the fund including but not limited to Fund Manager, External Auditors, Transfer Agents, Tax Advisers, Custodian, Depositary, Board of Directors and other external service providers
• Prepare and/or review performance fee, Internal Rate of Return and equalisation calculations as required by the fund documentation or the financial reporting procedures of the fund
• Review drawdown and distribution calculation in accordance with the fund documentation
• Be involved in the collection/payment of income/fees/expenses on a timely basis
• Where appropriate, assist in the completion of all relevant regulatory and tax information provision
• Liaise with internal and external auditors and manage the year end/interim audit process via a monitored timetable and audit requirement list

TEAM MANAGEMENT

• Ensure that all direct reports receive the training and supervision required, escalating any concerns to the Associate Director where required
• Ensure any new joiners to your team have a positive onboarding experience, working with the Associate Director to ensure that probationary objectives and meetings are set and managed throughout the period
• Work with the Associate Director, and your team, to ensure that all service delivery tasks are executed in line with the relevant business processes and procedures

• Assist in the continuous review of existing business processes, procedures and checklists to maximise efficiency, productivity and ensure they meet regulatory and compliance requirements
• Assist, as required, the Head of Team with any development of in-house fund accounting and private equity system to meet future business and market requirements
• Assist in the execution of group project opportunities relating to the implementation of new product accounting and operational procedures

ADDITIONAL JOB REQUIREMENTS

TECHNICAL SKILLS

Essential Requirements

• An excellent working knowledge of fund accounting practices and standards, particularly IFRS, UK GAAP and US GAAP
•  Excellent  delegation and time management skills with the ability to prioritise a high volume of time sensitive tasks quickly and appropriately.
• Ability to review and manage a high volume of documentation quickly and to check all relevant details
• Sound analytical skills
• Strong problem solving skills with an excellent awareness of commercial and risk management based client solutions
• Excellent working knowledge of fund structures and fund cash flows
• Excellent working understanding of various types of PE transactions
• Attention to detail

Desired Requirements 

•  Excellent working knowledge of Microsoft Office package with emphasis on Excel and Word

QUALIFICATIONS & INDUSTRY EXPERIENCE  

Essential Requirements

• Experience within the finance industry and specifically experience in Private Capital fund accounting preparation
• Experience in people management
• A recognised accountancy qualification (e.g. ACCA/ACA)

Desired Requirements 

• Previous experience in a managerial capacity
• Experience of working with other Private Capital fund administrators working on the same fund structures who may be operating outside of Jersey, including Luxembourg

PERSONAL STYLE

Essential Requirements

• Excellent managerial, interpersonal and communication skills and able to deal with various parties both internal and external
• Ability to delegate and manage workloads and to meet all deadlines.
• Motivation  and ability to learn new applications and processes
• To be a team player and to help and step in to assist other members of the team when required
• Ability to lead and develop a team

  

Desired Requirements 

• Good people development abilities 
• Enthusiastic and able to motivate a team and sustain a high level of morale
• Ability to work under pressure to meet client deadlines

REGUATORY REQUIRMENTS

• Complete a minimum of 25 hours CPD training per annum

MANAGER CONDUCT RESPONSABILITIES

In a controlled risk environment and in alignment with the global strategy, managers must ensure full compliance with Conduct policies:

• Ensure Conduct governance is fully operational, as per standard guidelines: Conduct is a standard item at the agenda of management or team meetings, Conduct dilemma are well managed and documented, the escalation process is in place, Conduct responsibilities are delegated throughout the perimeter in charge
• Be aware of the Conduct risks arising in the perimeter in charge and make sure that appropriate mitigating processes and controls are in place
• Ensure Conduct principles are fully embedded in processes including people  management processes (appraisal, promotion, mobility, recruitment, …)
• Develop understanding of Conduct principles by ensuring staff participation to a

Main Job Purpose:

The role sits within the Static Data Team. The primary responsibility is to work as part of the investor services team to ensure timely response to investor queries, maintaining the integrity of data and record keeping within our core systems (eFront FIA, Intralinks, AllShare). The role is fundamental to ensure all investor static data change requests are completed efficiently and accurately within business and client service level agreements. The role will involve amending static data in the system, liaising directly with the Client, Investors and their representatives, in addition to working directly with the Fund Administration team, and the KYC/CDD teams in Luxembourg, Jersey and other Operational teams within Securities Services as required. The role will also involve liaising with the members of the team based in Warsaw and assisting with the review of their work as directed by the Static Data Manager together with other projects related to static data as requested by the Static Data Manager. 

Key Responsibilities – Procedures and organisational principles

• Act as a primary contact and subject matter expert for handling and processing all investor static data within the eFront accounting system
• Develop relationship with team members in Warsaw and assist with the review of their static data amendment work
• Assist with project work and take ownership of certain bespoke static data projects as directed by the Static Data manager
• Responding to investor queries professionally
• Ensuring all investor static data requests and enquiries are responded to on a timely basis and within the agreed Service Level Agreement. 
• To assist with ensuring all investor static data is accurate in order to assist internal teams dealing with capital calls, distribution and drawdown process cycles and investor, tax and regulatory reporting requirements
• Follow controls in place to mitigate risks
• To assist the manager coordinating with CDD/KYC teams to ensure the relevant investor documents comply with KYC/CDD requirements
• Follow the end-to-end processes and procedures in place for the set up and maintenance of investor static data in the core systems. Perform callbacks to authorised third parties to validate bank account change requests or new instructions with counterparties, liaising with Fund Administration and Payment Teams where necessary
• Continually develop a strong understanding of the importance of data integrity and carry out all requests with a quality and control mind-set
• Build relationships with key stakeholders such as Fund Administration teams, Operational Support team, Payments team, KYC/CDD Teams, Investors and Clients and Lux IT, in order to foster strong relationships to deliver quality client service 
• Monitoring the dedicated static data mailboxes to ensure that all enquiries and change requests are promptly handled via Outlook and our in-house query management system Hobart, to assign, prioritize and efficiently resolve all change requests
• Maintaining and managing the static data log to track all change requests and ensure all requests are followed through to resolution. The static data log, in addition to Hobart, will provide regular reporting (KPIs and MIs) and communication to senior managements 
• Accurately record and complete relevant checklists for each type of static data request and evidence in relevant checklists
• Assist with the update of checklists and procedures relating to Static Data

Technical Skills – Essential Requirements

• Sound problem solving skills
• Confident working with different systems 
• Good time management skills
• Good prioritization skills to deal with a high volume of time sensitive tasks quickly and appropriately
• Work collaboratively and effectively with other teams within BP2S
• Excellent attention to detail and organizational skills

Essential Skills – Desired Requirements

• Good understanding of fund structures
• Good understanding of Private Equity industry 

Qualifications & Industry Experience – Essential Requirements 

• Prior experience of PE and fund administration 
• Prior experience of data management systems

Competencies – Essential Requirements 

• Accuracy & attention to detail
• Ability to work under pressure 
• Positive, collaborative and forward thinking
• Relationship Management
• Working to deadlines
• Excellent organizational skills
• Teamwork 
• Communication skills
• Accountability

Regulatory Requirements: 25 hours CPD required per annum. 

Main Job Purpose:

The Senior Client Manager is responsible for ensuring overall satisfaction of their assigned client(s) across the full scope of services delivered by BNP Paribas both locally and globally.

The Senior Client Manager pilots the client experience to achieve a desired level of service across the entire organisation, with specific focus on local Client Service Delivery. By understanding the client business and service expectations, the role-holder then translates this into service delivery requirements for each team responsible for the respective activities. The Senior Client Manager ensures that all client touchpoints across BNP Paribas are optimised by making sure that each contact person understands the commercial and operational depth of the client relationship and what the client values in their Service from BNP Paribas. The Senior Client Manager should guide everyone to look at services from the clients’ point of view and empower everyone involved directly or indirectly with the client to take the actions required to ensure the best possible client experience.

The Senior Client Manager also leads certain service review forums with the client, whilst also supporting the Global Service Manager with the Quarterly Service review meetings. The aim is for the Senior Client Manager to assess the on-going satisfaction of the client with the service delivered, to identify and to oversee actions to ensure continuous improvement of the client satisfaction.

The Senior Client Manager should be seen as a “champion” of client focus and the optimal client experience leveraging the “Uplifting Service” principles.

Key Responsibilities:

Build client knowledge and trustful relationships

• Develop a strong contact network across the client organisation
• Understand the client strategy and requirements to enable BNP Paribas to deliver on the promises to meet client needs
• Manage the operational contact between the client and the operational areas by ensuring a full understanding of the client’s needs and expectations across the organisation and providing clarity for the required actions to serve the client

Oversee prompt resolution to clients’ complaints, and efficient response to requests

• Document, coordinate and oversee resolution of problems or issues by Client Delivery that may affect the quality of the service delivered and the overall client experience
• Facilitate the resolution of escalated operational issues by establishing and overseeing a formal service governance framework, that stretches across the organisation

Monitor the performance of the service delivery and client satisfaction

• Monitor the service delivery quality delivered (based on operational KPIs) according to the Service Level Agreements
• Initiate and regularly review Service Level Agreement (SLA) and Service Level Description (SLD) documents (and any other formal agreements referring to service requirements) based on the standard documents issued by Client Delivery
• Organise regular formal service performance reviews with clients according to strategic priorities and client needs, including preparation of the review (agreed agenda) and follow up on agreed action plans. This should be conducted according to global guidelines, including call memos, minutes and issues escalation measures
• Use issue logs, query database and client feedback to conduct reviews both internally and externally with the client

Manage client reviews, due diligence visits and questionnaires

• Manage client reviews, audits and due diligence questionnaires and visits for existing clients, coordinating the various services and product areas according to strategic priorities and client needs

Manage communication to clients

• Ensure clients receive appropriate market and service information by managing the distribution lists for updates and newsletters
• Ensure consistent messages are delivered to the client about business recovery incidents in accordance to issued guidelines
• Foster an aligned service delivery and communication approach to clients across services and product areas

Contribute to client related projects

• Identify and coordinate service modifications in response to changes in the client needs by raising change projects (within existing service scope) via the Client change request process
• Participate in on-boarding project governance managed by the Business Implementation team and act as sponsor if needed
• Respond to escalation by the client in the case of concerns with major projects, including on-boarding

Manage third party relationships

• Ensure proper coordination of relationships with third parties related to the client activity, including third party asset managers, auditors and external middle office service providers

Contribute to the client relationship

• Refer identified business development opportunities to the Relationship Manager/Sales
• Contribute to product/service development initiative
• Contribute to client strategy meetings with the Relationship Manager
• Contribute to the development of the BNP Paribas brand and market reputation
• Identify, understand and communicate appropriate key management information / business metrics (based on the global standards) that will facilitate the client relationship

Technical Skills – Essential Requirements:

• Excellent organisation skills with structured delivery and attention to detail
• Ability to understand and respond effectively to client needs
• Competent strategic thinker with the ability to create and implement solutions
• Ability to use initiative and judge when to escalate issues
• Excellent presentation skills

Qualifications and Industry Experience – Essential Requirements:

• Industry Knowledge particularly Fund Administration and Private Capital

Qualifications and Industry Experience – Desired Requirements:

• Proven track record of working with a client servicing or operational environment
• Professional qualification relating to the financial markets asset management or securities services

Personal Style – Essential Requirements:

• Excellent interpersonal and written / oral communication skills
• Ability to build long term relationships both internally and externally
• Persuasive negotiator
• Effective team player but able to work under own initiative
• Client and quality driven

Personal Style – Desired Requirements:

• Adaptability to changing environments
• Client orientation
• Extensive experience in a role with a strong client management focus
• Proven track record of working within a client servicing environment

Regulatory Requirements:

• Comply with all applicable legal, regulatory and group’s internal compliance requirements to include; KYC, AML/CFT, Sanctions & Embargoes and Anti-Bribery & Corruption
• CPD of 25 hours per annum must be completed

Main Job Purpose:

Key Responsibilities:

CLIENT RELATIONSHIP AND COMMUNICATION

CLIENT SERVICE DELIVERY

TEAM MANAGEMENT

Technical Skills: Essential Requirements

Technical Skills: Desired Requirements

Qualifications & Industry Experience: Essential Requirements

Qualifications & Industry Experience: Desired Requirements

Personal Style: Essential Requirements

Personal Style: Desired Requirements

Manager Conduct Responsibilities :

In a controlled risk environment and in alignment with the global strategy, managers must ensure full compliance with Conduct policies:

Regulatory requirements: 

25 hours CPD required per annum.

Main Job Purpose

To work as part of the Fund Accounting team providing fund valuation and accounting services to private capital funds and underlying private capital fund vehicles ensuring that they are fully

compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject.

Ensuring that the provision of fund accounting services are aligned with the client SLA’s, all

internal and external deadlines are understood and met, and all operational policies, procedures and checklists are followed.

Reporting to the Manager.

Key Responsibilities

• To prepare, review and analyse the monthly, quarterly, bi-annual and annual Financial Statements with supporting documentation under various accounting standards (i.e. IFRS, UK, GAAP & US GAAP
• To prepare monthly valuations, reconciliations of fund draw downs and distributions, accruals, expenses etc.
• To input double entry bookkeeping to the accounting system
• To assist in the cash reconciliation and management for the Funds
• To prepare drawdown, equalisation and distribution calculations in accordance with the Fund documentation
• To prepare Fund investor capital statements as required
• To prepare Fund and investor IRR calculation as required
• To attend client and audit meetings as required in relation to the provision of Financial
• Statements to investors
• To liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day-to-day accounting of the Fund and other custom reporting and projects for specific investor needs
• To liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
• To provide input in relation to the review and monitoring of existing business process,
• procedures and checklists to maximise efficiency and productivity in the Private Capital Team
• To execute group project opportunities relating to the implementation of new systems or
• platforms and the appropriate operational procedures
•  

 

 

Technical Skills – Essential Requirements 

• An excellent working knowledge of various Private Capital fund structures
• (GP/LP/Feeder) and the accounting required for these structures.
• Excellent knowledge of US GAAP/UK GAAP/IFRS
• Good time management skills
• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
• Sound analytical and problem-solving skills
• Good working knowledge of Microsoft Office Package with emphasis on Excel and Word

Technical Skills – Desired Requirements

• Understanding of Luxembourg GAAP requirements
• Understanding of wider Private Capital industry standards and regulations

Qualifications & Industry Experience – Essential Requirements

• Appropriate professional qualification in accountancy
• Experience within the finance industry with knowledge of accounts preparation or valuation in equity, debt and private capital funds

Qualifications & Industry Experience – Desired Requirements 

• Experience of working in a multi-national environment
• Experience of working to tight deadlines and capable of working independently

Personal Style – Essential Requirements

• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with various parties both internal and external
• Organised. The ability to manage workload and to meet all deadlines
• Demonstrate motivation and ability to learn new applications and processes

Personal Style – Desired Requirements 

Regulatory Requirements

Complete a minimum of 25 hours CPD training per annum

 

Main Job Purpose

To work as part of the Fund Administration team providing Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.

Ensuring that the provision of fund administration services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Reporting to the Fund Administration Manager.

Key Responsibilities:

• Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors
• Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases
• Prepare and/or review payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
• Prepare and/or review investor correspondence template (i.e. for sending of monthly financial reports and notices) where relevant
• Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details
• Assist in analysing investment proposals to ensure potential fund acquisition meet fund investment criteria
• Liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
• Assist in updating the foreign exchange and invoices log
• Prepare and/or review bridge facility reporting required for the funds Assist in execution of documents and other ad hoc administrative client and investor requests
• Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day-to-day administration of the Fund and other custom reporting and projects for specific investor needs.
• Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
• Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meetings
• Assist the Corporate Services team in updating logs including minutes, shareholder and loan note registers where required
• Assist with the preparation and compilation of board packs
• Ensure compliance with all relevant internal processes, procedures and controls when discharging you Fund Administration duties, using the appropriate system or platform in order to do so
• Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team
• Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures

Technical Skills – Essential Requirements

• Proper and effective administration skills
• Good time management skills
• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
• Sound problem solving skills
• Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word

Technical Skills – Desired Requirements

• Good understanding of fund structures and fund cash flows
• Good understanding of the Private Capital industry

Qualifications and Industry Experience – Essential Requirements

• An interest to study towards ICSA/ACCA/ACA or a similar qualification

Qualifications and Industry Experience – Essential Requirements

• Prior experience of Private Capital and fund administration

Personal Style – Essential Requirements

• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with various parties both internal and external
• Organisational skils are key, with an ability to manage workloads and to meet all deadlines
• Demonstrable motivation and ability to learn new applications and processes
• Good attention to details

Personal Style – Desired Requirements

• Ability to work consistently to meet client deadlines

MAIN JOB PURPOSE:

To work as part of the Fund Administration team providing Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.

Ensuring that the provision of fund administration services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Reporting to the Fund Administration Manager.

KEY RESPONSABILITIES:

• Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors
• Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases
• Prepare and/or review payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
• Prepare and/or review investor correspondence template (i.e. for sending of monthly financial reports and notices) where relevant
• Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details
• Assist in analyzing investment proposals to ensure potential fund acquisition meet fund investment criteria
• Liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
• Assist in updating the foreign exchange and invoices log
• Prepare and/or review bridge facility reporting required for the funds
• Assist in execution of documents and other ad hoc administrative client and investor requests
• Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day administration of the Fund and other custom reporting and projects for specific investor needs.
• Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
• Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meetings
• Assist the Corporate Services team in updating logs including minutes, shareholder and loan note registers where required
• Assist with the preparation and compilation of board packs
• Ensure compliance with all relevant internal processes, procedures and controls when discharging you Fund Administration duties, using the appropriate system or platform in order to do so.
• Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team
• Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures

ADDITIONAL JOB REQUIREMENTS

Essential Requirements

• Proper and effective administration skills
• Good time management skills.
• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately.
• Sound problem-solving skills.
• Good working knowledge of Microsoft Office package with emphasis on Excel and Word.

Desired Requirements 

• Good understanding of fund structures and fund cash flows
• Good understanding of the Private Capital industry

QUALIFICATIONS & INDUSTRY EXPERIENCE  

Essential Requirements

• An interest to study towards ICSA/ACCA/ACA or a similar qualification

Desired Requirements 

• Prior experience of  Private Capital and fund administration.

PERSONAL STYLE

Essential Requirements

• To be a team player and to help and step in to assist other members of the team when required.
• Good interpersonal and communication skills and able to deal with various parties both internal and external.
• Organisational skills are key, with an ability to manage workload and to meet all deadlines.
• Demonstrate motivation and ability to learn new applications and processes.
• Good attention to details.

Desired Requirements 

• Ability to work consistently to meet client deadlines.

REGUATORY REQUIRMENTS

• Complete a minimum of 25 hours CPD training per annum.

Main Job Purpose 

To work as part of the Fund Accounting team providing fund valuation and accounting services to Private Capital funds and underlying private capital fund vehicles ensuring that they are fully

compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject.

Ensuring that the provision of fund accounting services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Reporting to the Fund Accounting Manager.

CLIENT RELATIONSHIP AND COMMUNICATION

• Support your Manager in maintaining a high degree of client contact, assisting in ensuring that timely solutions are provided to all client queries
• Work closely with your client counterparts with a partnership approach to service delivery
• Support your Manager in coordinating client requirements  according to priority and arrangements held within the SLA, liaising with the client (where  appropriate) to manage expectations and ensure consistent and excellent service delivery

CLIENT SERVICE DELIVERY

• Provide input to the drafting of Service Level Agreements when onboarding new business, whilst also assisting with the required BAU related activities
• Assist with the review of relevant fund documentation and agreeing reporting templates with the client when on-boarding new business
• Prepare, review and analyse the monthly, quarterly, bi-annual and annual Financial Statements with supporting documentation under various accounting standards (i.e. IFRS, UK GAAP & US GAAP)
• Prepare and/or review monthly valuations, reconciliations of fund draw downs and distributions, accruals, expenses etc
• Review double entry bookkeeping in the accounting system
• Assist in the review of cash reconciliation and management for the Funds
• Prepare and/or review drawdown, equalisation and distribution calculations in accordance with the Fund documentation
• Prepare and/or review Fund investor capital statements as required
• Work with the Investor Relations and Fund  Administration teams to ensure the timely  and accurate release of investor reporting
• Prepare and/or Fund and investor IRR calculation as required
• Attend client and audit meetings as required in relation to the provision of Financial Statements to investors
• Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day-to-day accounting of the Fund and other custom reporting and projects for specific investor needs
• Liaise with internal and external auditors and assist with the year end/interim audit process via a monitored timetable and audit requirement list
  

TEAM MANAGEMENT

• Support your Manager in the supervision, training and management of more junior team members
• Ensure that any new joiners to your team have a positive onboarding experience
• Ensure compliance with all relevant internal processes, procedures and controls when discharging your Fund Accounting duties, using the appropriate system or platform in order to do so
• Provide input in relation to the review and monitoring of existing business process, procedures and checklists to maximise efficiency and productivity in the Private Capital Team
• Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures

Technical Skills – Essential Requirements 

• An excellent working knowledge of various Private Capital fund structures (GP/LP/Feeder) and the accounting required for these structures Excellent knowledge of US GAAP/UK GAAP/IFRS
• Good time management skills
• Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
• Sound analytical and problem solving skills
• Good working knowledge of Microsoft Office Package with emphasis on Excel and Word

Technical Skills – Desired Requirements 

• Understanding of Luxembourg GAAP requirements
• Understanding of wider Private Capital industry standards and regulations

Qualifications & Industry Experience – Essential Requirements 

• Appropriate professional qualification in accountancy
• Experience within the finance industry with knowledge of accounts preparation or valuation in equity, debt and private capital funds

Qualifications & Industry Experience – Desired Requirements 

• Experience of working in a multi-national environment
• Experience of working to tight deadlines and capable of working independently

Personal Style – Essential Requirements

• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with  various parties both internal and external
• Organisational skills are key, with an ability to manage workload and to meet all deadlines
• Demonstrate motivation and ability to learn new applications and processes

Personal Style – Desired Requirements 

• Ability to work consistently to meet client deadlines

Regulatory Requirements 

• Complete a minimum of 25 hours CPD training per annum.

Main Job Purpose

The role involves working within the Fund Accounting and Administration team to provide private capital fund administration, corporate services, and investor services to private equity funds and their associated vehicles. This includes ensuring compliance with fund documentation, legal, and regulatory requirements.

The role will need to ensure that fund administration services are aligned with client SLA’s, meet all internal and external deadlines, and adhere to operational policies, procedures, and checklists. As part of this, the position also entails obtaining loan documentation, maintaining records, resolving asset-related issues promptly, and ensuring compliance, accurate record-keeping, and effective communication with clients and stakeholders.

The role reports to both the Fund Administration Manager and the Fund Accounting Manager.

Key Responsibilities 

Portfolio Documentation and Record-Keeping

• Obtain and maintain relevant loan documentation, including Facility Agreements, Bond Agreements, and Loan Notices
• Ensure accurate and detailed record-keeping for all portfolio-related activities.
• Capture and record instrument static data and transactions in FIA
• Update the Asset Safekeeping register and maintain records for portfolio investments and associated investment vehicles in FIA
• Perform and review calculations related to the fund’s portfolio of instruments, including accrued interest and projected interest, based on documents received from the client or the client’s legal team.
• Perform basic calculations such as amortised cost / effective interest, accrued interest and capitalised interest

Cash Flow Monitoring and Reconciliation

• Monitor and reconcile all transactions related to investment transactions
• Reconcile cash balances and transactions to ensure the integrity of record-keeping
• Track loan and equity payments, manage payment schedules, and ensure timely and accurate processing of all transactions

Communication and Compliance

• Liaise with internal and external parties, including BNP departments, loan/facility agents, and the client/client’s legal team
• Assist the client in ensuring transaction compliance and balance alignment with legal documentation and applicable fund documentation

Onboarding and Transaction Processing

• Get involved in the establishment of new loan investments and associated loan vehicles
• Arrange for the settlement of investment operations and oversee the signing and distribution of investment documentation
• Assist in organizing board meetings in coordination with the company secretarial team

Reporting

• Provide regular reports to the client as described in the Service Level Agreement (SLA) as it relates to the portfolio management in addition to the integration of the loan investments into the wider entity portfolio (as appropriate)
• Establish financial reporting information relevant to the portfolio relevant for inclusion within and supporting for entity financial reporting, including liaison with the external auditors (as relevant) for the provision of supporting documentation and / or calculations
• Provide ad-hoc reporting as requested by the client and / or in support of the wider fund administration / accounting team
• Liaise with the OVRK team and Depositary team to provide any other reporting required in relation to the portfolio held by the funds

Review of Investment Documentation

• Assist the client in determining instrument classification (equity vs. debt) and identification of derivatives
• Summarize agreements in a working paper file, including an overview and analysis of key terms, considerations under accounting standards, and recommendations regarding instrument classification
• Review final signed documents to identify changes that affect initial classification and update the working paper file accordingly

From time to time, you may also be required to assist and work on ad hoc short-term tasks not detailed above. These will be discussed directly with you by management.

Technical Skills – Essential Requirements

• An excellent working knowledge of various
• Private Capital fund structures (GP/LP/Feeder) and the accounting required for these structures
• Excellent knowledge of US GAAP/ UK GAAP/IFRS
• Proper and effective administration skills
• Good time management skills
• Sound analytical and problem-solving skills
• Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word

Technical Skills – Desired Requirement

• Good understanding of fund structures and fund cash flows
• Good understanding of the Private Capital industry
• Good understanding of Luxembourg GAAP requirements

Qualifications & Industry Experience – Essential Requirements

Qualifications & Industry Experience – Desired Requirements

Personal Style – Essential Requirements 

• To be a team player and to help and step in to assist other members of the team when required
• Good interpersonal and communication skills and able to deal with various parties both internal and external
• Organisational skills are key, with an ability to manage workloads and to meet all deadlines
• Demonstrable motivation and ability to learn new applications and processes
• Good attention to detail

Personal Style – Desired Requirements

Regulatory Requirements 

25 hours CPD required per annum

Main Job Purpose 

• Transaction processing
• Account opening, closing and maintenance
• To deliver excellent service to a range of fund clients
• Risk Management

Key Responsibilities

• Prepare and process trades for a range of complex offshore funds in line with detailed controls and procedures 
• Prepare and process fund distributions to fund specific deadlines
• Resolve Client & Investor queries within agreed timeframes
• Maintain shareholder register and investor files
• Undertake investor account opening, closing and amendments in line with policies and procedures 
• Daily reconciliation of cash accounts
• Prepare audit requests
• Prepare Fund, Trustee, Client and Internal reporting
• Work in partnership with the clients to understand fund structures and their specific requirements
• Assist in the review of system developments, UAT testing and ad hoc projects
• Resolve client and investor queries within agreed timeframes
• Prepare and distribute shareholder statements and Investment Management reports
• Oversee and verify the FATCA and AEOI Investor classification and system set up
• Provide cover to enable job rotation and training
• Identify and report issues to the Manager immediately upon discovery

Technical Skills – Desired Requirements 

• Knowledge of Transfer Agency and industry practice to include Property Funds
• An understanding of the offshore funds compliance and regulatory regime
• Excellent knowledge of Microsoft applications including Excel, Word and One Note
• Experience in using MultiFonds TA or similar platform

Qualifications & Industry Experience – Desired Requirements

• Computer literacy across a variety of applications
• An understanding of the features of the different types of fund structures
• Ability to manage and mitigate risk 

Competencies – Desired Requirements

• A good team player is essential to be successful in this role.
• Ability to work well under pressure
• Excellent self management skills
• Ability to work on own initiative
• Excellent written and verbal communication skills
• Accuracy and attention to detail