Private Equity – Senior Fund Administrator

November 7, 2022
Employment contract
Standard / Permanent
JE-Saint Helier
Job / Mission
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Main Job Purpose

To work as part of the Fund Administration team providing private equity fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.

Ensuring that the provision of fund administration services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Reporting to the Manager.

Key Responsibilities


  • To organise, maintain and file all fund documentation within the Private Equity Team
  • To prepare all fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements including sending of notices to investors
  • To deal with ad hoc investor queries and maintaining databases
  • To prepare payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
  • To prepare investor correspondence template (i.e. for sending of monthly financial reports and notices)
  • To update and control static data of investors of the Funds including bank details
  • To analyse investment proposals to ensure potential fund acquisition meet fund investment criteria
  • To liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
  • To assist in updating the foreign exchange and invoices log
  • To assist in preparing bridge facility reporting required for the funds
  • To assist in execution of documents and other ad hoc administrative client and investor requests
  • To liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day administration of the Fund and other custom reporting and projects for specific investor needs.
  • To liaise with internal and external auditors and assist with the year end/interim audit process via a monitored timetable and audit requirement list
  • To provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Equity Team


  • To assist Co Sec with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meetings
  • To assist Co Sec in updating logs including minutes, shareholder and loan note registers where required
  • To assist with the preparation and compilation of board pack

Technical Skills

  • Proper and effective administration skills
  • Good time management skills
  • Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
  • Sound problem solving skills
  • Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word.
  • Good understanding of fund structures and fund cash flows
  • Good understanding of the PE industry

Personal Style:

  • To be a team player and to help and step in to assist other members of the team when required
  • Good interpersonal and communication skills and able to deal with various parties both internal and external
  • Organised. The ability to manage workloads and to meet all deadlines
  • Demonstrable motivation and ability to learn new applications and processes
  • Good attention to details Desired Requirements
  • Ability to work consistently to meet client deadlines

  • An interest to study towards ICSA/ACCA/ACA or a similar qualification
  • Prior experience of PE and fund administration